Digital callboard & stage management software All of your productions
on one callboard
Schedules, rehearsal reports, notes, files and contacts for theaters, schools and arts organizations. On the web and in the iPhone and Android apps, so your cast, crew and staff always have the latest.
Free for 30 days. Unlimited users, no per-seat fees.
Since 2006
backstage with theaters, schools and arts organizations
1,900+
organizations have used VirtualCallboard
30,000+
active users
1,000+
active productions
New call time?
Everyone knows.
Move a rehearsal call and VirtualCallboard tells everyone who’s called by email, app notification or text (add-on), before they leave the house.
One callboard that keeps the whole company together
Schedule changed?
Every calendar matches.
Change a call time once and every calendar, phone and printed callboard matches. No more out-of-date PDFs pinned to the wall.
Posted a note?
Everyone gets it.
Everyone it’s for hears about it by email, app notification or, with the TXT messaging add-on, by text. See who will be told before you post, and who has read it.
Rehearsal report out?
Everyone has it.
File tonight’s report and it reaches the designers and staff before breakfast, in the same callboard as the schedule, notes, files and contacts.
Built for every kind of company
Professional theaters
One production office for your whole season, every stage and every company.
“VirtualCallboard has become an integral part of our daily life here.”
Company staff, professional conservatory theater
Schools
Run your theater program like a professional company, and teach your students how.
“I’ll still advocate for [VirtualCallboard] no matter where I go.”
Department chair, university theatre and dance
Community theaters
The callboard for volunteer-run companies: schedule around day jobs, and send notes people actually read.
“It’s exactly what I’ve been looking for.”
Artistic director, volunteer-run community theater
Dance & music
Scheduling and communication for dance companies, bands and orchestras, however big the ensemble.
“Takes a little while to get it set up, but it was invaluable!”
Vocal music director, junior and senior high school
Summer & camps
Shows in rep and a new group every session, with parents who always know pickup time.
“Production team and cast are loving VirtualCallboard.”
Executive director, nonprofit community theater
Touring
Keep a touring company together, city to city, with calls and notes on every phone.
“Very helpful in managing multiple productions in multiple venues simultaneously.”
Longtime customer, university theater
Built for the people who run the show, too: stage managers, production managers and artistic directors and producers.
Everything your production runs on
Attendance
Record attendance daily or per call, total each person’s weekly hours, and print individual attendance reports.
Discussions
Threaded discussions with file and image attachments, open only to the team members you choose.
File sharing
Upload files once and share them with a whole production or a single department, organized in folders.
Vendors
A shared directory of suppliers and rental houses, with notes and the productions that used them.
User access
Secure individual logins, user levels for each part of the system, and private emergency and medical details.
Every production
Run a whole season from one account. Each production’s calls, files and reports stay separate.
Archive
Keep every production’s records online, and export data from deactivated productions anytime.
Mobile apps
iPhone and Android apps put the schedule, notes, reports and contacts in everyone’s pocket.
Stage manager? See our stage management software. New to online callboards? Read what a callboard is. Comparing options? Read how to choose stage management software.
“We use [VirtualCallboard] to schedule every room, person and moment. It allows us all to stay on the same schedule, read the same reports and access the same files, no matter our location.”
Production manager, professional theater and training program
TXT messages are back
Send call changes, notes and other notifications by text to the cast and crew who want them. A $10/month add-on for any paid plan.
Simple pricing, with discounts
Plans by number of active productions, with unlimited users. Schools, colleges, nonprofits, students and theater professionals save up to 50%.
Try it free for 30 days
Set up your next production today. See every feature or compare plans.