Stage management software that keeps every production on the same page
VirtualCallboard brings your callboard, rehearsal schedule, reports, contact sheets and files into one secure online system, built for stage managers, production managers and technical directors. Everyone on your cast and crew sees exactly what’s relevant to them, on any device.
New to online callboards? Here’s what to look for in stage management software.
Scheduling calls
Build and publish rehearsal, fitting and production schedules, by group or by individual. VirtualCallboard automatically flags double-booked people and spaces, lets crew members sign themselves up for open calls, and produces printer-friendly calendar views. Everyone sees their own calls, or the whole day across every production.
Rehearsal and production reports
Create unlimited report templates, with different fields for rehearsal reports, performance reports and technical reports. File a report, save it as a draft or preview it, and send it to the collaborators each template specifies. If you edit a report later, the revision goes out to everyone automatically.
Announcements
Keep your entire organization informed with site-wide announcements, or target specific productions. Set expiration dates so announcements automatically disappear when they’re no longer relevant.
Notes and email
Send notes to individuals or groups and track when each person reads them. The system confirms receipt, so you know your message reached everyone who needed to see it, and it isn’t lost in another group text.
Contact sheets
Generate and print customized contact sheets from any combination of user details: name, department, title, addresses, phone numbers, email and emergency contacts. Each user decides which details are shared with the company and which stay private to managers.
Everything else your company needs
Attendance
Record attendance daily or per call, total each person’s weekly hours, and print individual attendance reports.
Discussions
Threaded discussions with file and image attachments, open only to the team members you choose.
File sharing
Upload files once and share them with a whole production or a single department, organized in folders.
Vendors
A shared directory of suppliers and rental houses, with notes and the productions that used them.
User access
Secure individual logins, user levels for each part of the system, and private emergency and medical details.
Every production
Run a whole season from one account. Each production’s calls, files and reports stay separate.
Archive
Keep every production’s records online, and export data from deactivated productions anytime.
Mobile apps
iPhone and Android apps put the schedule, notes, reports and contacts in everyone’s pocket.
Try it free for 30 days
Set up your next production in minutes. A free Archive plan is also available, with no credit card required.