Run your theater program like a professional company, and teach your students how
VirtualCallboard is the callboard, scheduling and communication system built for educational theater. Cast, crew, student stage managers and parents all see what they need, on any device.
Trusted by theaters, schools and arts organizations since 2006.
Reach everyone, instantly
Schedule changes, announcements and reminders go out by push notification, text message and email the moment you post them. Rehearsal moved? Your whole cast and crew know before they leave home, and you can see who has read each note. No more group texts nobody reads.
Training wheels for student stage managers
Give students a real production-management system that’s simple enough to learn on. They post calls, track conflicts and file rehearsal reports from templates you set up, building professional habits they’ll take with them.
Keep parents in the loop
Add parents and guardians so they see the schedule and get the notifications too. Fewer “when do I pick up my kid” emails, and more time for the work.
“Customizing is easy and intuitive. I’ll still advocate for [VirtualCallboard] no matter where I go.”
Department chair, university theatre and dance
Everything your program needs
Attendance
Record attendance daily or per call, total each person’s weekly hours, and print attendance reports.
Every production
Run the fall play, the musical and the one-acts from one account.
File sharing
Upload files once and share them with a whole production or a single department, organized in folders.
Free over the summer
The free Archive plan keeps your setup and past productions until the next school year.
Questions
Is there a discount for schools?
Yes. K-12 schools save 20% and colleges and universities 15% on an organization plan, and secondary-education theater teachers save 20% on an individual plan. See pricing.
Can parents see the schedule?
Yes. Add parents and guardians as users, and they see the calls and get the same notifications.
What happens over the summer?
Move to the free Archive plan. It keeps your site’s setup and archived productions available to admins, needs no credit card, and you can upgrade again whenever the next season starts.
Can we pay by purchase order?
Yes. Organizations on annual plans that can’t pay by card can pay by purchase order.
VirtualCallboard is also built for student stage managers, dance and music programs.
Choosing a system for your program? Here’s what to look for in stage management software.
Try it free for 30 days
Set up your next production today. See every feature or compare plans.