The callboard for community theaters run by volunteers
Your cast has day jobs, your crew has families, and your board wants to know how the season is going. VirtualCallboard puts conflicts, rehearsal calls, notes and contacts in one place, so volunteers know exactly when they’re needed and nobody misses a change.
Schedule around everyone’s real life
Build rehearsal calls by group or by individual, so people are called only when they’re needed. VirtualCallboard flags double-booked people and spaces before you publish, and volunteers can sign themselves up for open crew calls.
Notes that actually get read
Send notes to the whole company, one department or a single person, and see who has read them. Updates go out by email, text message and push notification, so a changed call reaches people before they leave work.
One contact sheet for the whole company
Build contact sheets from the details you need, including emergency contacts. Each person decides what the company sees and what stays private to managers.
Built for volunteer-run companies
Every production
Run a whole season from one account. Each production’s calls, files and reports stay separate.
Unlimited users
No per-seat fees, so everyone in the company can join.
File sharing
Upload files once and share them with a whole production or a single department, organized in folders.
Mobile apps
iPhone and Android apps put the schedule, notes, reports and contacts in everyone’s pocket.
Questions
Do we pay per person?
No. There are no per-seat fees on any plan. VirtualCallboard includes unlimited users in any role, so your whole cast, crew and staff can join.
Is there a discount for nonprofits?
Yes. Registered 501(c)(3) organizations save 10%, and every paid plan starts with a 30-day free trial. See pricing.
What happens between seasons?
Move to the free Archive plan. It keeps your site’s setup and archived productions available to admins, needs no credit card, and you can upgrade again whenever the next season starts.
Does it work on phones?
Yes. iPhone and Android apps put the schedule, notes, reports and contacts in everyone’s pocket.
Try it free for 30 days
Set up your next production in minutes. See every feature or compare plans.