Every production, department and crew call in one place
Production managers keep the whole department moving: staffing calls, coordinating shops and designers, and fitting visiting productions around your own season. VirtualCallboard shows every call across every production and space, flags conflicts before they become problems, and keeps every department working from the same information.
Your season and the shows you bring in, on one calendar
Set up each in-house show and each visiting production separately, then see the whole day across all of them. VirtualCallboard flags double-booked people and spaces, so a load-in never lands on top of a rehearsal.
Every department on the same page
Technical and production reports go to the departments each template specifies, and revisions reach everyone automatically. Notes, announcements and files can go to the whole organization, one production or a single department.
Staff every call
Post open calls and let crew members sign themselves up, record attendance per call, and total each person’s weekly hours. Contact sheets with emergency contacts are ready for every crew member, with private details kept to managers.
Built for running a production department
Vendors
A shared directory of suppliers and rental houses, with notes and the productions that used them.
File sharing
Upload files once and share them with a whole production or a single department, organized in folders.
Discussions
Threaded discussions with file and image attachments, open only to the team members you choose.
User access
Secure individual logins, user levels for each part of the system, and private emergency and medical details.
Questions
Can we run visiting productions alongside our own season?
Yes. One account runs as many productions as you need. Each production’s calls, notes and files stay separate, and the calendar can show the whole day across all of them.
Can crew sign up for calls themselves?
Yes. Post open calls and crew members sign themselves up. Attendance can be recorded per call, with weekly hours totaled for each person.
Do we pay per person?
No. There are no per-seat fees on any plan. VirtualCallboard includes unlimited users in any role, so your whole cast, crew and staff can join.
Can we pay by purchase order?
Yes. Organizations on annual plans that can’t pay by card can pay by purchase order.
Try it free for 30 days
Set up your next production in minutes. See every feature or compare plans.