Scheduling for summer stock and theater camps
Shows in rep, a new group every session, and parents who need to know pickup times: summer moves fast. VirtualCallboard puts your staff, performers and families on one schedule from the first day.
Every show and session on one calendar
Run each production separately, then see the whole day across every show. Schedule by group or by individual, and VirtualCallboard flags anyone double-booked between two rehearsals or two rooms.
Announcements that expire on their own
Post announcements to everyone or target one production, and set an expiration date so last week’s reminder disappears on its own.
Emergency and medical details on hand
Keep emergency contacts and medical information such as allergies for every performer and staff member in one secure place. Each person controls what’s shared, and managers can reach the private details when they need them.
Built for a fast season
Unlimited users
No per-seat fees, so everyone in the company can join.
Attendance
Record attendance daily or per call, total each person’s weekly hours, and print attendance reports.
Mobile apps
iPhone and Android apps put the schedule, notes, reports and contacts in everyone’s pocket.
Free off-season
The free Archive plan keeps your setup and past productions until next summer.
Questions
What happens after the season ends?
Move to the free Archive plan. It keeps your site’s setup and archived productions available to admins, needs no credit card, and you can upgrade again whenever the next season starts.
Can parents see the schedule?
Yes. Add parents and guardians as users, and they see the calls and get the same notifications.
Do we pay per person?
No. There are no per-seat fees on any plan. VirtualCallboard includes unlimited users in any role, so your whole cast, crew and staff can join.
Is there a discount for nonprofits?
Yes. Registered 501(c)(3) organizations save 10%, and every paid plan starts with a 30-day free trial. See pricing.
Try it free for 30 days
Set up your next production in minutes. See every feature or compare plans.