Scheduling and communication for dance companies, bands and orchestras
A 150-member marching band, a full orchestra, a ballet company with three Nutcracker casts: the bigger the ensemble, the harder it is to make sure everyone knows where to be. VirtualCallboard keeps every rehearsal, sectional and performance call in one place, and tells everyone the moment something changes.
Nutcracker season is already underway
Build each cast as its own group, schedule party scenes, children’s casts and guest artists by group or by person, and let parents see exactly when their dancer is called. Start now and run the whole December run from one schedule.
From the studio to the stadium
Dance companies and studios
Orchestras and concert bands
Marching and concert bands
Every section, every cast, every call
Set up each section, cast or squad as a group, such as the brass, the drumline or the snow scene, and schedule full rehearsals, sectionals and individual calls on one calendar. Everyone sees the calls that apply to them, and VirtualCallboard warns you before you double-book a performer or a room.
One message reaches the whole ensemble
Send a note to every member, one section or a single student, and see who has read it. Changes go out by email, text message and push notification, and parents and guardians can be added so they get the schedule too.
Contact and medical details for every member
Keep contact details, emergency contacts and medical information such as allergies in one secure place, ready for away games, competitions and tours. Each person controls what the group sees, and directors can reach the private details when they need them.
Built for big ensembles
Attendance
Take attendance at every rehearsal and total each member’s hours.
Fittings
Schedule uniform and costume fittings alongside rehearsals, on the same calendar.
Every season
Run marching season, the winter concert and the spring recital from one account.
Mobile apps
iPhone and Android apps put the schedule in every member’s and parent’s pocket.
Questions
Can parents see their child’s schedule?
Yes. Add parents and guardians as users, and they see the calls and get the same notifications.
Can we run more than one production at a time?
Yes. One account runs your whole season, and each production’s calls, notes and files stay separate.
Can we message just one section?
Yes. Send notes to any group you set up, such as a section, a cast or the parents, or to the whole ensemble at once.
Do we pay per member?
No. There are no per-seat fees on any plan, so you can add your whole ensemble, staff and families.
Is there a discount for schools and nonprofits?
Yes. K-12 schools save 20%, colleges and universities 15%, and registered nonprofits 10%. See pricing.
Try it free for 30 days
Set up your next production in minutes. See every feature or compare plans.